1) Flexible Access
The first and perhaps most important benefit of remote access is the flexibility and ease. When certain complications make working in the office difficult if not impossible, ensuring business continuity is essential.
With remote access set up, your team can stay connected from the comfort of their own homes, meaning tasks can continue being accomplished without missing a beat. This also gives you greater flexibility with structuring your team – keep them plugged in and connected while they travel to conferences, and perhaps hire someone on the other side of the world.
2) Flexible Set-Up and Costs
As a business owner, you might be wondering: how much is all this going to cost? The good news is that the software, hardware, and tools you use to set up your remote access network are absolutely flexible and depend entirely on what your goals may be.
Smaller businesses generally take advantage of cloud computing services for easiest set-up of remote access. Depending on the level of access and control your team needs, you may be fine just connecting yourselves to online tools that are readily available.
Online collaboration systems like Google Drive, Box, and Dropbox are great ways to store and share files online, with the same authorization options that you could expect with your own network. There is also the possible option of remote desktop connection software, which would work as a direct remote control for your office computer. This solution is best when your office computers have certain tools or software that simply isn’t available on home computers.
3) Full Control on Authorization and Access
Different team members require different levels of authorization, and setting up your remote access network gives you the option of setting various levels of authorization. Your staff should only be able to access areas of your network that they have been given authority to access, meaning you can make certain sensitive areas available only to key senior members. For extra security, certain tools require two-factor authentication when accessing files.
Administrators have total control over who can go where and the histories of what people do on your shared network. In the unfortunate circumstances that an audit trail is required, administrators can track every user who has viewed and accessed files, as well as the timestamps of these events.
4) Centralized Storage and Backups
There is nothing worse than losing data due to a completely avoidable mishap like a computer crash. When critical data is stored on standalone workstations, there is little guarantee that your team is keeping regular backups of everything you can’t afford to lose.
Thankfully, transitioning to a remote access and the network that comes with it gives you the advantage of passively backing up your valuable data on a regular schedule. This procedure can be automated to create backups on a daily or weekly schedule. And with a centralized storage network, you never have to worry about a single computer crashing and losing all the data stored on that system.
Many businesses benefit from integrating remote access in ways that have nothing to do with remote work, but simply just by upgrading and updating outdated, vulnerable systems.
5) Shared Resources; Greater Efficiency and Collaboration
On a network, your team will become accustomed to just how easy it is to share and distribute information, making collaboration simpler and more seamless than it has ever been.
Even if your staff is working at the office instead of working from home, they will still benefit from the advantages of having a remote access network. No more papers or office-to-office distribution; simply share all your resources on the network and keep the tasks going.